Two caterer quotes at €85 and €72 per head do not compare at first glance. One includes tableware and servers; the other bills wine separately. We added a comparator in Fiancé because we used to do this in spreadsheets, and it ate a full evening.
Lines to align before comparing
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Price per adult, child, staff meal
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Minimum and maximum covers
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Drinks: included, consumption, or separate open bar
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Tableware, linens, glassware: rental or included
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Service staff (1 server per X guests)
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Cake or dessert: included or external vendor
Using Fiancé's comparator
Add at least two caterers under Vendors, enter their grids (menus, options, unit prices). Fiancé computes a score out of 100 and a projected total for your headcount.
Export the table to discuss as a couple without retyping numbers.