A vendor dashboard is not accounting. It is a pipeline view: who was contacted, who replied, who is booked, who is out.
Without it, couples delay follow-ups "until next month", then lose a June photo slot.
Four statuses are enough
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Prospect: identified, not contacted yet or waiting on availability
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Quote received: pricing to compare or negotiate
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Booked: contract signed, deposit paid if required
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Declined: rejected or unavailable (keep the note for reference)